Visa service for participants of LEARNTEC

Residents of EU countries do not require a visa to enter the Federal Republic of Germany.

Residents of all other nationalities are required to have a visa to enter Germany. The European Community has abolished visa requirements for visits of up to 90 days for some of these countries.

You can find an up-to-date list of all countries that require a visa and those that do not on the website of the Federal Foreign Office.

To ensure that you receive your visa in due time before the trade fair/exhibition starts, we recommend you apply for your visa as early as possible. Applications can be made up to three months before you enter the country.

General information about visa regulations is available on the website of the Federal Foreign Office. The specific visa regulations for entry to Germany and details of the documents you need to provide when applying for a visa can be found on the websites of the German missions abroad.

Visa applications must generally be submitted in person to the German embassy or consulate responsible for your place of residence, together with all necessary documents.

When applying for a visa, exhibitors are requested to submit an exhibitor admission document from the trade fair company; in this case, the visa can be issued free of charge.

As a rule, you will need the following documents for your visa application:

  • Confirmed travel booking (flight, bus, train and hotel bookings)
  • Proof of health insurance
  • For exhibitors: additionally exhibitor pass, stand invoice
  • For visitors: additionally entrance ticket

In a directive transmitted per e-mail in July 2013, the Federal Foreign Office informed the visa offices of German embassies and consulates worldwide that, as a matter of principle, an official invitation letter from the trade fair organizer is no longer required when applying for visas for trade fair visits in Germany. Please refer to this information when applying for your visa.

In case the visa section responsible for issuing your visa should nonetheless request that an official invitation letter be presented, please send us your personal data in good time by e-mail using the .

You can request letters of invitation at the earliest three months before the event begins.

Please also note the following instructions when applying for a letter of invitation:

  • Your personal data is taken directly from the online form. No changes or corrections can be made by us.
  • If your invitation letter contains incorrect data, you will have to fill in the online form again.
  • The invitation letter will be sent to you by e-mail as a pdf document. Sending by fax is not possible.
  • The processing time is up to 10 days and cannot be accelerated.
  • Please check your spam folder before contacting us about undelivered invitations.

We ask for your understanding that we do not process individual requests for invitations.